Privacy Policy
Effective Date: September 8, 2026
Cozad Medical Ops (“Cozad Medical Ops,” “we,” “us,” or “our”) respects the privacy of visitors to our website and is committed to handling personal information responsibly. This Privacy Policy explains how information may be collected, used, disclosed, and protected when you visit our website, submit a business inquiry, communicate with us, or otherwise interact with Cozad Medical Ops through this website.
This Privacy Policy applies to information collected through the public Cozad Medical Ops website. Protected Health Information (“PHI”) handled by Cozad Medical Ops in connection with services provided to healthcare organizations is subject to separate privacy, security, contractual, and regulatory requirements, including applicable requirements under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).
Information We Collect
We may collect information that you voluntarily provide to us through our website, including:
- Name
- Practice or organization name
- Location
- Professional role or title
- Medical specialty
- Work email address
- Phone number
- Approximate monthly prior authorization volume
- Information included in messages or business inquiries you submit
- Other information you voluntarily provide when communicating with Cozad Medical Ops
Our website hosting and technology providers may also automatically process limited technical information necessary to deliver, secure, and operate the website, such as IP address, browser or device information, and server or security logs.
Cozad Medical Ops does not currently use Google Analytics, Meta Pixel, or behavioral advertising trackers on this website.
How We Use Information
We may use information collected through the website to:
- Respond to business inquiries and requests for information
- Communicate with prospective and current clients
- Evaluate potential business relationships
- Provide information about Cozad Medical Ops and our services
- Manage communications relating to our business
- Operate, maintain, protect, and improve our website
- Detect or prevent fraud, misuse, security incidents, or other unauthorized activity
- Comply with applicable legal or regulatory obligations
- Establish, exercise, or defend legal rights
We will not use information submitted through our public business inquiry form for unrelated behavioral advertising.
Protected Health Information
The public Cozad Medical Ops website and its business inquiry forms are not intended for the submission or transmission of patient information or Protected Health Information (PHI).
Please do not submit patient names, medical records, insurance information, clinical documentation, authorization details, or other PHI through the public website or general business inquiry form.
When Cozad Medical Ops performs services involving PHI on behalf of healthcare organizations, PHI is handled separately from the public website through authorized workflows and subject to applicable privacy, security, contractual, and HIPAA requirements, including Business Associate Agreements where required.
How We Disclose Information
Cozad Medical Ops does not sell personal information collected through this website.
We may disclose information when reasonably necessary to:
- Service providers that assist us in hosting, maintaining, securing, or operating our website and business
- Professional advisers or other service providers where reasonably necessary for legitimate business purposes
- Comply with applicable law, regulation, legal process, or governmental request
- Protect the rights, property, security, or safety of Cozad Medical Ops, our clients, website visitors, or others
- Investigate or prevent fraud, misuse, security threats, or unlawful activity
- Facilitate a legitimate business transaction involving Cozad Medical Ops, subject to applicable legal requirements
Service providers are permitted access only as appropriate to perform the services for which they are engaged and subject to applicable contractual and legal requirements.
Data Security
Cozad Medical Ops takes reasonable administrative, technical, and organizational measures designed to protect information against unauthorized access, disclosure, alteration, loss, or misuse.
Where our services involve PHI, additional privacy and security safeguards applicable to those services are maintained separately from the public website in accordance with applicable legal, contractual, and HIPAA requirements.
No method of electronic transmission or storage can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute security of information transmitted over the internet.
Data Retention
We retain information collected through the website only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, maintain appropriate business records, resolve disputes, enforce agreements, and satisfy applicable legal, regulatory, or contractual obligations.
Retention periods may vary depending on the nature of the information and the reason it was collected.
Third-Party Services and Links
Our website may use or link to third-party services that operate independently from Cozad Medical Ops. Those third parties may maintain their own privacy practices and policies.
Cozad Medical Ops is not responsible for the privacy practices of third-party websites or services that we do not control. We encourage visitors to review the privacy policies of third parties before providing personal information to them.
Children's Privacy
Cozad Medical Ops provides business-to-business administrative services for healthcare organizations. Our website and services are not directed to children, and we do not knowingly use the public website to solicit personal information from children under the age of 13.
If we learn that personal information from a child under 13 was submitted through our public website, we will take reasonable steps to delete it as appropriate.
Your Privacy Choices
You may contact Cozad Medical Ops to request that we update, correct, or delete personal information you have voluntarily provided through the public website, subject to information we are permitted or required to retain for legitimate business, legal, regulatory, security, or contractual purposes.
Additional privacy rights may apply depending on your state of residence and applicable law. Where such rights apply, Cozad Medical Ops will process eligible requests in accordance with applicable requirements.
Privacy-related requests may be sent to info@cozadmedicalops.com.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our website, services, technology, business practices, or applicable legal requirements.
When this Privacy Policy is materially updated, the revised version will be posted on this website with an updated effective date.
Contact Us
Cozad Medical Ops
Email: info@cozadmedicalops.com
Website: cozadmedicalops.com